Exhibitor Information

Exhibitor Deadline—EXTENDED to October 9th!

It’s time for Exhibitors to REGISTER their personnel!
Click here to be directed to the registration code page.
(Note: IPEC 2017 Exhibitor Confirmation & Agreement Forms must be completed and processed by our office before registrations can be accepted. A specific registration code will be sent to your company contact. If you have not received your registration code, after your Agreement Forms have been submitted and you are a confirmed exhibitor, please contact Steve Hall at Stephen-hall@utulsa.edu.)

The University of Tulsa, Continuing Education for Science and Engineering invites your company to exhibit at the 24th International Petroleum Environmental Conference (IPEC), October 30-November 1, 2017 in San Antonio, TX to…

ipec2016-exhibitorsEstablish New Business Partnerships
Meet Key Professionals
Showcase Your Company’s Expertise
Increase Visibility
Build Your Brand
Boost Sales
…with hundreds of professionals and decision-makers involved in developing and implementing technology to address and resolve E&P environmental problems.

IPEC 2017 List of Sponsors & Exhibitors To-Date

STEP 1: To Reserve your Booth Space, complete and email the following Exhibitor Agreement Forms to Stephen-hall@utulsa.edu:

STEP 2: Exhibitor Personnel Registration: The registration code to register your personnel will be sent after receiving your completed booth agreement forms & payment.

What we’ve done to ENHANCE your IPEC exhibiting EXPERIENCE…good reasons to become an exhibitor this year!

  • Opportunity for YOU to give one COMP FULL-CONFERENCE registration to someone from an E&P company…getting more of the right people at the conference for you!
  • Plenary Session featuring top industry experts from E & P companies as KEYNOTE SPEAKERS
  • Texas Regulators have been invited to attend the conference giving you an opportunity to visit with them directly.
  • Offering a discounted Corporate Sponsor/Exhibitor Combo Rate-Excellent value for your money & time!
  • More opportunities for you to showcase your services/products with two dedicated exhibitor showcase sessions
  • Reduced the exhibit booth fee and conference registration fees for our exhibitors
  • Exhibit fee ($1,995) includes: 8′ x 10′ booth space, with one 6′ draped table, 2 chairs, and ID sign.
  • Offering a special INDUSTRY DAY ONLY registration fee for Monday, October 30th
  • Company’s logo with link to company site on the conference webpage
  • Corporate Sponsors are receiving additional conference registrations with their sponsorship
  • Conference is being held in an Ideal Location – Hyatt Regency on the Riverwalk!

Benefits of Exhibiting at IPEC 2017

  • Gain insights into issues affecting the oil and gas industry worldwide
  • Receive up-to-date information on new technologies and solutions
  • Meet face-to-face with existing customers
  • Find out what your competition is doing
  • Obtain qualified business leads and opportunities
  • Introduce new products and services
  • Expand visibility for your company with industry, government agencies and academic institutions
  • Contribute to the quality of the conference while showcasing your company


  • Electronic list of full contact information of all IPEC participants, speakers and exhibitors provided only to exhibitors at no additional cost.
  • Unlimited number of discounted IPEC 2017 full conference registrations for your company ($795/person) NOTE: The registration code to receive this discount and register your personnel for the conference will be sent after receiving your completed booth agreement forms & payment and we have confirmed you as an exhibitor.
  • Opportunity to participate in the Exhibitors’ Showcase Session. You can highlight your company’s products and services by presenting a case study; answer questions; receive input from the key-decision makers in industry to know and better meet their needs. (Session subject to participation)
  • Complimentary Exhibit Hall Guest Passes
  • Attend all breakfasts, lunches, & receptions complimentary
  • NEW THIS YEAR: One complimentary full conference registration to give to a potential Exploration & Production industry client or one of your current customers! (not valid for exhibiting company personnel or other consulting companies)
  • Pick your booth Space! Review the floor plan and indicate your top 2 choices on the confirmation form. (IPEC reserves the right to determine final exhibit floor plan assignments based on needs of the conference, etc.)
  • Company’s logo with link to company site on the conference webpage
  • Two Complimentary Booth Representative Passes which include – at no additional charge – all meal events, entrance into the Plenary Session and the Exhibitors’ Showcase Session.
  • Company listing in the conference Program/Book of Abstracts distributed to all conference attendees.
  • Lots of Exposure = Opportunities!


Sunday, October 29, 2017:
Exhibits Open: 6:00 pm – 7:30 pm
– Exhibitor Set-up: 4:00 pm – 6:00 pm
– Welcome Reception inside Exhibit Hall: 6:00 pm – 7:30 pm
Monday, October 30, 2017:
Exhibits Open: 7:30 am – 6:15 pm
– Continental Breakfast inside Exhibit Hall: 7:30 am – 8:30 am
– Mid-Morning Break Refreshments inside Exhibit Hall: 9:45 am – 10:00 am
– Afternoon Break Refreshments inside Exhibit Hall: 3:05 pm – 3:20 pm
– Opening Reception inside Exhibit Hall: 4:45 pm – 6:15 pm
Tuesday, October 31, 2017:
Exhibits Open: 7:15 am – 2:25 pm
– Continental Breakfast & Dedicated Exhibitor Showcase Session: 7:15 am – 8:15 am
– Mid-Morning Break Refreshments inside Exhibit Hall: 10:05 am – 10:20 am
– Afternoon Break Refreshments inside Exhibit Hall: 2:10 pm – 2:25 pm
Exhibitor Tear Down: 2:30 pm – 4:00 pm
Wednesday, November 1, 2017:
– Continental Breakfast & Dedicated Exhibitor Showcase Session: 7:15 am – 8:15 am
*Times and events are subject to change


  • Exhibit fee ($1,995) includes: 8′ x 10′ booth space, with one 6′ draped table, 2 chairs, and ID sign.
  • Exhibit Space EXTENDED DEADLINE for IPEC 24 is October 9, 2017. Confirmation Form, Agreement, and Payment must be submitted by this date to be included in the Exhibitor Listing in the Conference Book of Abstracts/Program.
  • SAVE $: FREEMAN Discount Deadline: October 9, 2017. Order early to take advantage of advance order discount rates.
  • We STRONGLY recommend shipping your exhibit booth to FREEMAN’s WAREHOUSE. The Federal Express Office at the hotel IS NOT open on Sundays and closes at 3:00 pm on Saturdays. You would NOT be able to get your shipment in time to setup on Sunday, October 29th if you shipped using Federal Express.
  • SAVE $: FREEMAN will accept shipments beginning Monday, October 2, 2017 through Friday, October 20, 2017 without charging an additional ‘After Deadline Charge’
  • Shipments arriving after October 23, 2017 will be received at the warehouse but will incur an additional after deadline charge.

Exhibiting Company Name / Booth #
24th IPEC Conference – 452820
3323 IH 35 North, Ste. 126
San Antonio, Texas 78219
Warehouse shipments are accepted Monday through Friday between the hours of 8:00 am – 3:30 pm (CST). If required, provide your carrier with this phone number: 210-554-2021

WOW! What a response to our “BIGGER and BETTER SWAG” Offer for those exhibitors who signed up by June 16th! THANK YOU!

Questions? Contact Steve Hall, IPEC Exhibit Coordinator at Stephen-hall@utulsa.edu.